UK CAA Training Progress & Compliance Manager

Company Description

Skyborne Values

In the ever-changing world of pilot training, standing still is not an option. Underpinning our pioneering spirit is an innate desire to continuously evolve. Our innovative approach challenges the norms of standard training, and as a result we deliver excellence to trainees and customer airlines alike.

Be part of Skyborne, the world’s leading airline academy. Lead change, bring your ideas, ingenuity, and determination and make a real difference, in return you will enjoy the most competitive salary package and benefits, career security and flexibility, set in beautiful and thriving parts of the world, in state-of-the-art facilities.

We’re not just an airline academy; we’re a movement, and we want you to be part of it.

Job Description

1. Overview and Objectives of the Position:

Own the end-to-end progress, compliance, and coordination of trainees and Flight Instructors (FIs) within UK CAA–regulated programs. This role ensures logbook integrity, syllabus adherence, timely scheduling of Progress Tests/AOCs, accurate regulatory submissions, and clean off-boarding so trainees move through each phase on time, on budget, and in full compliance with UK CAA/EASA Part-FCL standards.

1. Key Relationships:

• CEO & Executive Leadership Team
• Country Managers/Regional Directors (UK, India, Australia)
• Commercial Director (US)
• FAA Chief Flight Instructor
• UK Chief Flight Instructor
• Head of Human Resources
• Regulatory bodies (e.g., FAA, EASA, UK CAA, Fair Work Commission)

1. Key Responsibilities and Accountabilities:

Progress, Records & Syllabus Compliance

• Ensure trainee logbooks are checked regularly for accuracy and completeness; ensure the off-boarding process is fully completed before trainees depart Vero Beach
• Conduct end-of-phase administrative checks to validate achievement of syllabus minimums; flag and resolve gaps.
• Identify syllabus shortfalls and coordinate with Training and Scheduling to add or reduce training as appropriate.
• Update trainee progress records at least twice per week and maintain an auditable trail in FlightLogger.
• Monitor and record all additional training; notify the CFI/DCFI when additional training exceeds 5.0 hours.

Scheduling & Flow Management

• Liaise with Scheduling to ensure Progress Tests (CPL) and FI AOCs are timely and correctly sequenced.
• Assign and monitor trainee–FI allocations to balance workload and maintain continuity of instruction.
• Schedule and monitor ground school progress, trigger interventions for slippage.
• Monitor & schedule Flight Performance Reviews as needed.
• Attend weekly trainee course update meetings and drive actions to closure.

Regulatory Submissions & Currency

• Manage Third Country Verification applications for FI candidates.
• Prepare and submit FI applications for FCL.900(c) course graduates as soon as practicable after course completion.
• Track FI qualifications and expiry dates; provide 60-day advance notifications to CFI/DCFI and affected staff.

Stakeholder, Vendor & Trainee Coordination

• Liaise with Admin to ensure all trainee departures (off-boarding) are correctly managed; ensure all Vero Beach items are closed prior to departure.
• Coordinate with external contractors for transport, accommodation (via Admin), training space bookings, trainee notifications, and roster adjustments.
• Serve as a trainee point-of-contact for training matters; escalate issues promptly and professionally.

Systems & Reporting

• Maintain FlightLogger as the single source of truth for trainee/FI data, progress entries, and scheduling notes.
• Maintain, monitor and when required, add data to company flight training management tools such as FlightLogger, SharePoint etc.
• Produce weekly dashboards (progress vs. plan, additional training hours, upcoming expiries, scheduled PTs/AOCs, ground school status).
• Prepare materials for internal audits and support external oversight as required.

Qualifications

Required

• Substantial experience in flight training operations, training coordination, or aviation compliance within a Part-141/UK CAA/EASA environment.
• Working knowledge of UK CAA/EASA Part-FCL standards, FI privileges/limitations, and testing workflows.
• Proven experience with training management systems (e.g., FlightLogger) and student records management.
• Strong stakeholder management across Scheduling, Admin, CFI/DCFI, instructors, and external vendors.
• Excellent documentation discipline; audit-ready approach.
• Advanced Excel/Sheets; able to build trackers, dashboards, and exception reports.

Preferred

• Prior responsibility for FCL.900(c) submissions and Third Country Verification applications.
• Experience coordinating CPL Progress Tests and FI AOCs.
• Background in aviation education (ATO/academy) with multi-site or international cohorts.
• Project management certification or equivalent experience.

Additional Information

Must be able to present authorization to work in the United States.

Benefits:

• Full Time, Monday-Friday 
• Salary Range: $58,000 to 62,000 annually
• Health Insurance (medical, dental and vision)
• 401k Investment
• PTO - 18 days, plus 5-Sick Days
• Holidays - 9 days

This is an opportunity not to be missed. If you want to take your career to heights you never thought possible, then we want to meet you.

All your information will be kept confidential according to EEO guidelines.